Description
ORGANIZATIONAL EXCELLENCE GENERALIST (HR GENERALIST)
SCHAUMBURG, IL – FLEXIBLE HYBRID SCHEDULE
Feel good about your work—and your workplace.
The American Society of Anesthesiologists (ASA) team provides education, resources, and advocacy to help our members improve the experience and safety of patients in their care. You can be a part of this important work—join more than 160 change-makers, collaborators, and advocates as we continually work towards excellence.
We live our core values of collaboration, dedication, commitment, and improvement every day. And we know that diversity in the way we look, think, learn, and live makes everything ASA does better. Our policies, culture, and people strengthen this commitment every day. As a result, ASA has been named one of the Best and Brightest Companies to Work For in Chicago and the Nation® for the past nine years.
ASA offers flexible hybrid work arrangements, a "dress for your day" mindset, generous time off, plus professional development and educational benefits, so you can write your own story. What's more because ASA is a professional association—not a corporation—we value performance over profits.
Position Summary:
The Organizational Excellence (OE) Generalist is responsible for supporting key OE functions including maintaining the Human Resources Information System (HRIS) - UKG, payroll input for processing, benefit administration, onboarding, legal compliance, and record keeping. Also assists with recruitment, learning, and training support. In addition, the OE Generalist will assist in the development and execution of OE programs, projects, and initiatives.
Primary Position Responsibilities:
Serve as a subject matter expert across OE operation functions. Respond to employee inquiries on topics such as benefits, timesheets, and accruals.
Manage the full employee lifecycle in the HRIS (UKG), from onboarding to termination. Coordinate bi-weekly payroll processing and ensure all employee documentation is accurately maintained.
Administer benefit programs to ensure alignment with ASA’s benefit philosophy. Responsible for processing enrollments, changes, life events, and terminations. Review weekly benefit carrier file transfer reports to ensure accuracy. Verify and process monthly billing from vendors and insurance providers. Compile and respond to information compliance requests from carriers and prepare for annual audits.
Manage all aspects of new hire onboarding, including paperwork, I-9 compliance, and scheduling. Ensure timely follow-up throughout the onboarding process.
Collaborate with the Senior OE Manager to implement ASA’s DEI strategic plan. Provide project management and communication support as needed.
Maintain and organize OE SharePoint files and permissions. Manage content for ASA Insider and OE SharePoint to ensure timely and effective communication of OE resources.
Manage department invoices, Chase transactions, and expense reports, including research, coding, and payment verification.
Stay current on HR laws and regulations. Interpret and apply policies, ensure legal compliance, maintain accurate records, and manage employment verifications. Ensure all OE files meet internal retention standards.
Plan and execute employee events and recognition activities.
Ability to perform work in alignment with ASA core values: Dedication, Collaboration, Commitment to Excellence, Continuous Improvement.
ASA Benefits:
As part of the health care community, we offer a full slate of health, financial, and wellness benefits to support personal and family needs, including quality medical, dental, and vision insurance at a reasonable cost, 401K match, a free fitness center, breastmilk shipping, CALM subscription, volunteer committees, employee resource groups, and much more. More detailed benefits information can be found at: https://www.asahq.org/about-asa/work-at-asa/benefits.
ASA Compensation Philosophy:
ASA conducts market analysis of its positions, ensuring the compensation is comparable with jobs of the same level, skills, and abilities. Additionally, ASA believes in the importance of pay equity and consider internal equity of our current team members as part of any final offer. ASA strives to be transparent with our pay practices both internally and externally.
Position Compensation:
This position is an exempt/salaried position. The target hiring pay range for this position is: $60,000.00 to $75,000.00 annually. This position is not eligible for a yearly bonus/incentive.
Compensation decisions consider a wide range of factors, including but not limited to relevant experience, skills, certifications, business needs, and organizational policies.
EEOC:
ASA is an Equal Opportunity Employer of Minorities, Females, Individuals with Disabilities, and Veterans that values the strength diversity brings to our workplace. Decisions affecting employment are considered without regard to disability, race, color, religion, gender, national origin, age, genetic information, military or veteran status, sexual orientation, marital status or any other protected characteristic.
Environment:
While performing the duties of this job, the employee regularly works in an office environment with light noise. Work may be frequently interrupted. The employee will spend most of the workday sitting, computing, and talking/hearing. May require lifting (boxes) in the 10-25 lb. range requiring the ability to bend at the waist and knee.
Please follow the link to apply: https://recruiting2.ultipro.com/AME1090ASAN/JobBoard/79dc62ee-25a8-40d7-92fe-8327b8e4afb5/Opportunity/OpportunityDetail?opportunityId=01a89263-2717-4bf3-8b6b-8e118c3b38ea
Requirements
Position Qualifications:
Bachelor’s degree in Human Resources Management, Business Administration or related field preferred.
Professional in Human Resources (PHR or SHRM-CP) certification preferred.
Minimum 3 years of Human Resources experience. Association experience a plus.
Knowledge of commonly used concepts, practices and procedures in the field of Human Resources required.
Effective verbal/written interpersonal communication skills and organizational skills essential.
Highly developed interpersonal skills, affinity for networking and demonstrated high level of confidence and poise with a strong service orientation.
Experience with a Human Resources Information System (HRIS) preferred. (UKG)
Command of Microsoft Office suite including Outlook, Word, Excel and PowerPoint.
Ability to work independently with good judgment and decision-making skills.
Demonstrates cooperative behavior when working with peers and managers with readiness to assist others and in support of company policies.
Ability to identify and resolve problems in a timely manner; gather and analyze information.
Must be able to keep all information highly confidential.
