Description

External Retirement Plan TRS or ORP Employment Type Employee Benefits Eligibility Benefits Eligible Full/Part time Full Time Work Schedule Additional Schedule Information
Monday-Friday, 8:00 a.m.-5:00 p.m.
Flexibility and some weekends and evenings may be needed at times.
Advertised Salary Commensurate with experience Posting Date 08/21/2025 Open until filled Yes Closing Date Proposed Starting Date 11/01/2025 Special Instructions to Applicants
The application packet should include a cover letter detailing how the applicant's credentials and experience meet the needs, responsibilities, and qualifications for the position, a current resume, and contact information for three professional references (who will not be contacted without further correspondence with the applicant).
Location of Vacancy Athens Area EEO Policy Statement
The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ([email protected]).
USG Core Values Statement
The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Position Information

Classification Title Academic Services Professional FLSA Exempt FTE 1.00 Minimum Qualifications
Requires at least a baccalaureate degree in the field. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.
Preferred Qualifications

• Master's degree in a relevant field, e.g., education, educational psychology, or counseling.
• Experience in higher education, especially graduate- or professional-level, working in areas such as teaching, counseling, training, and/or coaching.
• Experience in Health Professions Education or other professional degree programs
• Direct experience (knowledge, understanding), with ADA and organizing/delivering accommodations
• Direct experience with applying knowledge from the learning sciences to coaching practices

Position Summary
The Academic Success Programs (ASP) aim to help all University of Georgia (UGA) School of Medicine students succeed on their journey to become physicians. These programs include individualized academic counseling and coaching, large group sessions to introduce students to successful learning strategies and tactics, a robust near-peer tutoring program, and the development of materials to guide students' learning.

We seek a Learning Specialist who will report to the Director of Academic Success. This position's role will be to deliver and help refine our programming to support the academic success of students across all four years of the MD program in areas of reading, writing, time management, learning self-management, knowledge organization, clinical reasoning, and others. Additionally, the Learning Specialist will contribute to developing and improving intra- and inter-office policies and procedures that undergird the office's work with students and other offices at the School of Medicine.
Knowledge, Skills, Abilities and/or Competencies

• Communication & Interpersonal Skills
  • Strong verbal, non-verbal, and written communication skills
  • Demonstrated enthusiasm balanced with patience
  • Tactful, courageous, and humble conduct
  • Relationship-centered approach
  • Sound judgment and fairness
  
  
  
• Work Ethic & Collaboration
  • Diligence and reliability
  • Commitment to independent functioning
  • Commitment to effective teamwork
• Cognitive & Analytical Abilities
  • Strong analytic and synthetic thinking skills
  • Capacity for complex problem-solving
  • Persistent curiosity and continuous learning
• Professional Disposition
  • Learner-centered mindset
  • Exhibits professionalism and emotional intelligence

Physical Demands
Standard for a typical office environment.
Is driving a responsibility of this position? No Is this a Position of Trust? Yes Does this position have operation, access, or control of financial resources? No Does this position require a P-Card? No Is having a P-Card an essential function of this position? No Does this position have direct interaction or care of children under the age of 18 or direct patient care? No Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes Credit and P-Card policy
Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.
Background Investigation Policy
Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Duties/Responsibilities
Deliver, create and refine current ASP programming:

• Engage in individualized academic counseling and coaching with students within the MD program.
• Deliver and help refine ASP programs, including managing the program's calendar and providing workshops and other teaching sessions, to support both learners and program adjunct faculty members.
• Create new content that supports existing programming.
• Assist with the Peer-Assisted Learning Program, tutorial services offered by near-peers to 1st-3rd year medical students, including elements of recruitment, hiring, budgeting, advertising, accessibility, adaptability, feedback, and improvement of the program.
• Work with leadership and Director for Academic Success to develop, refine, and update on an ongoing basis, written and electronic learning materials and resources, to support student academic success at all levels of the curriculum.
• Continuously monitor published literature on new and emerging trends in national and international best practices regarding the assessment and evaluation of struggling learners, support of student academic success, and remediation strategies.

Percentage of time 65 Duties/Responsibilities
Contribute to collaborations with others on and around campus:

• Proactively work and collaborate with faculty regarding student academic progress and making decisions on formalized administrative interventions.
• In conjunction with the Office of Student Affairs, provide support and advocacy for students with accommodations and other academic needs.
• Work with leadership and Director for Academic Success to identify student needs, initiate and monitor appropriate referrals, and act as a point of contact with program adjunct faculty and/or other support services.

Percentage of time 20 Duties/Responsibilities
Contribute to the development and implementation of ASP and related policies, procedures, and processes:

• Assist with developing policies and procedures for ASP in accordance with FERPA, HIPAA and LCME guidelines and implement, interpret, and enforce the policies and procedures, in conjunction with leadership and Director for Academic Success.
• Assist with cultivating processes to monitor and document student progress and achievement across all four years of the medical education program.
• Assist with developing processes to track the delivery of support services and their outcomes.
• Assist with developing processes to evaluate ASP's effectiveness.

Percentage of time 10 Duties/Responsibilities
Other duties as assigned, e.g. participation in proctoring in-house exams delivered throughout the medical education program.
Percentage of time 5

Contact Information

Recruitment Contact

Contact Details
For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.
Recruitment Contact Name Kristie Sartain Recruitment Contact Email [email protected] Recruitment Contact Phone

Posting Specific Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents

1. Resume/CV
2. Cover Letter
3. List of References with Contact Information

Optional Documents